Important: New application forms became mandatory on December 1, 2025. Old forms are no longer accepted. Download current forms from the Voivodeship Office website or generate them through the MOS system. Health insurance minimum coverage increased to 50,000 EUR as of June 2025.
Documents Required for ALL TRC Types
| Document |
Details |
Notes |
| Application form |
New form from 01.12.2025 |
Print, fill, sign in blue ink |
| Passport photos |
4 photos, 35×45 mm |
Color, white background, recent |
| Passport copy |
All pages |
Including blank pages, stamps, visas |
| Health insurance |
Min. 50,000 EUR coverage |
ZUS/NFZ or private, valid in Poland |
| Accommodation proof |
Rental contract or owner declaration |
With landlord’s signature |
| Financial proof |
Min. 776 PLN/month per person |
Bank statements, last 3 months |
| Government fee |
440 PLN |
Bank transfer to Voivodeship account |
Additional Documents: Student TRC
| Document |
Notes |
| University enrollment certificate |
Zaswiadczenie o przyjeciu na studia |
| Proof of tuition payment |
Bank confirmation or university receipt |
| Academic transcript |
For renewals: proof of progress |
| B2 language certificate |
New 2025 requirement; in language of instruction |
Additional Documents: Work TRC (Single Permit)
| Document |
Notes |
| Appendix 1 (Zalacznik nr 1) |
Employer fills: company data, position, salary, hours |
| Work contract |
Signed by both parties |
| Employer KRS/CEIDG |
Company registration extract |
| Information from Starost |
Labor market test (unless exempt) |
| Employer financial docs |
PIT/CIT, ZUS settlement, annual reports |
Additional Documents: Business TRC
| Document |
Notes |
| KRS extract or CEIDG |
Company registration proof |
| Financial statements |
Annual reports, tax filings |
| Business plan |
Required if company under 1 year old |
| Company bank statements |
Last 3-6 months |
| Invoices/contracts |
Proof of business activity |
| Employment contracts |
If company employs staff |
Additional Documents: Family Reunification TRC
| Document |
Notes |
| Marriage certificate |
With apostille; sworn translation required |
| Spouse’s ID/TRC copy |
Or Polish citizen’s ID (dowod osobisty) |
| Proof of genuine relationship |
Photos, correspondence, joint finances |
| Spouse’s financial proof |
Income sufficient for both persons |
Translation and Apostille Rules
Sworn translations: All foreign-language documents must be translated by a sworn translator (tlumacz przysiegly) registered in Poland. Cost: 50-150 PLN per page. Turnaround: 1-5 business days.
Apostille: Documents issued outside the EU (marriage certificates, diplomas, police clearances) typically require an apostille from the issuing country. Hague Convention countries: apostille only. Non-Hague countries: consular legalization required.
Tip from practitioners: Burman Robinson, which handles family reunification TRCs in Warsaw, identifies the apostille on marriage certificates as the most frequently missing document — absent in roughly 40% of first submissions they review. Obtaining an apostille retroactively from abroad typically adds 2-4 months to the total timeline.